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Medway River Salmon Association | By-Laws

By-Laws


Medway River Salmon Association

BY-LAWS

Membership

1.Membership in the Association is open to any person who subscribes to the objectives of the Association.

2.The membership fee shall be $10.00 per annum unless otherwise determined by the membership at the annual meeting.

3.The membership year shall be from the first day of January to the 31st day of December.

4.Membership in the Association shall cease on the death of the individual, upon written notice of resignation of membership, or when the individual ceases to qualify for membership.

5.A person may be awarded an Honorary membership of Life in the Association in recognition of services to the Association or to the promotion of the objectives of the Association. This award shall be made at the annual meeting.

Finance

6.Funds for the general operation of the Association shall be derived from the annual membership fees.

7.Besides the revenue from membership fees, contributions of money or other assets maybe accepted by the Association and used to further the objectives of the Association.

8.Contributions may be earmarked by the donor for special purposed, approved by the executive of the Association, and separately accounted for by the Treasurer, in the financial statements of the Association.

9.The Fiscal year of the Association shall be the 12 month period from the first day of January to the 31st day of December, both dates inclusive.

10.All checks, documents and negotiable securities of the Association must be signed by any two of the Executive officers named in these bylaws.

11.The financial records shall be audited by an auditor and a report of the audit shall be given at the annual meeting.

12.The Auditor shall be appointed by the Executive.

13.The members may inspect the annual financial statements and minutes of membership and Executive meetings at the regular meeting hall of the Association with one week’s notice. All other books and records of the Association may be inspected by any member at any reasonable time within two days prior to the annual general meeting at the regular meeting hall of the Association.Administration

14.The Executive of the Association shall be a President, Vice-President, Treasurer,Secretary, Past- President and elected Directors. The Past-President shall be a non-voting member for a period of one year.

15.The officers shall be elected bi-annually at the January meeting. The year of the election,at the annual meeting, the current executive shall retire from office. Retiring executive shall be eligible for re-election. The officers of the Association shall be elected by secret ballot and shall take office immediately following the annual meeting and shall hold office for two (2) years.

16.Any member, in good standing, shall be eligible to be elected as a member of the Executive for the Association.

17.The members may, by special resolution, remove any Executive member and appoint another person to complete the term of office.

18.The Executive shall serve without remuneration and shall not receive any profit from their positions. However, an Executive member may be paid reasonable expenses incurred in the performance of his/her duties.

19.For the purpose of Incorporation the four signing officers of the Association shall be the President, Vice President, Treasurer and Secretary.

Meetings

20.A notice for the Annual, General or Special meetings shall be provided to the members ten (10) days in advance of the meeting. Notice shall specify the nature of the business.

21.The Annual meeting of the Association shall be held in January of each year. In addition to the Annual meeting the Association shall hold two other membership meetings, one in May and one in September.

22.A Special meeting may be requested by the Executive or by written request of ten (10)members.

23.Notice of the meeting shall be given to the members by newspapers, e-mail, web site and any other means deemed necessary.

24.A quorum shall consist of fifteen (15) members. No business shall be conducted at any meeting unless a quorum is present to open the meeting and, upon request, before any vote.

25.All members in good standing shall have the right of casting a single vote at meeting of the Association. Proxy voting is not allowed.

Duties

26.The Executive shall govern the Association in such a way as to best further the objectives of the Association. The Executive shall meet no fewer than four (4) times a year. The Executive shall administer the affairs of the Association; to provide liaison with Government Departments and other bodies interested in the Atlantic Salmon; to form committees to carry out specific duties and projects. The Executive shall represent the Association at the Nova Scotia Salmon Association meetings and meetings of other Organizations.

27.The Executive shall be responsible for the execution of contracts, deeds, bills of exchange and other instruments and documents on behalf of the Association.

28.The Executive shall be the contact between the Association and the media.